The Archbishops’ Council together with its representatives (“we“) are committed to protecting and respecting your privacy and complying with the Data Protection Act 1998. This privacy statement tells you how we deal with your personal information when you use or supply information on our site.
For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is the Archbishops’ Council. We are located at Church House, Great Smith Street, London, SW1P 3AZ. We are registered with the Information Commissioner, registration number Z6034304. Our nominated representative for the purpose of the Act is Martin Kettle.
We need to collect and process information about you in order to provide you with a customised and personal service via our site and to carry out our legitimate business. We recognise the importance of protecting your right to privacy, so when we ask you for your information (or collect it automatically) we will abide by the law and handle your information in a manner which respects your rights and privacy.
When we ask you for your personal information we will:
- make sure you know why we need it
- ask only for what we need and will not collect irrelevant information
- protect it from loss, damage or unauthorised access
- make sure we don’t keep it any longer than necessary
In return we ask you to:
- give us accurate information
- tell us as soon as possible if there are any changes to your information, such as a new address
In particular we may collect and process the following information about you:
- Information that you provide by filling in forms on our site.
- If you contact us, we may keep a record of that correspondence.
- Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access, whether this is required for our own purposes or otherwise.
You may block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
If you want to delete cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.
Information about deleting or controlling cookies is available at www.aboutcookies.org.
How we use your information
We use your information to:
- ensure that site content is presented in the most effective way for you and your device.
- to provide you with the features and functions of our site which we feel may assist you.
- to monitor and evaluate statistics and changing patterns in the services we provide. These statistics may be used in press releases and other public documents, or otherwise put into the public domain, in order to promote the work of the Church of England
- to develop and tailor our site, content, features, resources and direction to those who visit.
- send you periodic e-newsletters where you have requested to receive them.
Disclosure of information
By providing your information you give consent that we may disclose it to such other church related entities as may be necessary to provide you with our services.
We may also disclose your personal information to other parties without seeking your prior consent provided that the disclosure would not be in breach of the Act, for the purpose of law enforcement, or when we:
- are subject to a legal obligation to disclose the information
- believe it is necessary to protect your vital interests
- believe it is necessary to protect our rights, property or the safety of our staff
- need to do so in order to enforce or apply our Terms and Conditions
Where we store your information
All information you provide to us is stored on our secure servers.
Where necessary for the legitimate operation of our services the information that we collect from you may be transferred to and stored at a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who may work for us or for one of our suppliers. By submitting your personal data, you consent to such transfer, storage or processing. We, and our suppliers, will take all reasonable steps to ensure that your information is properly protected during such activities.
Unfortunately, the transmission of information via the internet can never be completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How to access your information
You may ask for a copy of the information that we hold about you by writing to us at: Martin Kettle, Church House, Great Smith Street, London, SW1P 3AZ
Please note that we may charge a statutory fee of up to £10 for providing this information, and we may also charge you for postage. Your request will be dealt with within 40 calendar days of us receiving your request. In order to be sure that your personal information is not disclosed improperly we may require you to provide us with proof of identity before the information is provided to you.
You may also ask us to correct the information that we hold about you, or to delete or stop using such information, by writing to the same address.
From time to time this policy may be modified or changed where necessary, please ensure you check it again when you next visit the site.